UC Santa Cruz - Academic Information Systems

Release 06-4 will be the last standard modification release to the AIS system for 2006. New Admissions, Student Financials, and Student Records functionality will be released. We are pleased to announce that that online Summer Session catalog functionality will also be released and a new Portal messaging modification.

On October 1, new and improved functionality will be released to the Graduate Admissions Review Portal (GARP); highlights include new features, a customizable search page, new user interface, and improved performance speed.

Admissions functionality will be released along with a regularly scheduled software bundle.

Release 06-3 will contains Admissions, Financial Aid, Student Financials and Student Records modifiactions.

The second Release of 2006 contains critical Admissions, Financial Aid Regulatory Updates, GARP, Student Financials and Student Records modifications.

Release 06-1 will be the first 2006 release and will be for a Financial Aid modification and regulatory updates to AIS.

This marks the second large AIS/GARP the Graduate Admission Review Portal release, there will also be Student Records functionality included in the 10.1 release as well.

The second release this Fall introduced new and updated Admissions, Financial Aid and GARP functionality.

This Fall the Graduate Admissions Record Program will fully integrate into AIS, in preparation for Winter 2005 Graduate applications.

Self service enhancements will be made for Student Financials, and for Faculty. Financial Aid implementation of online Financial Aid acceptance.

SIS Decommission
June 30, 2005

This summer the Student Information System (SIS) will be decommissioned. Originally acquired in 1986 when the campus had approximately 7,000 students, SIS was designed to support the transaction-intensive needs of the offices of Admissions, Financial Aid, Accounts Receivable, and the Registrar. SIS represents the old system of record for UCSC; now with approximately 15,000 students UCSC has completed the shift to the PeopleSoft Student Administration Suite of software using a model delivery system which utilizes the Internet as a way for Students, Faculty and Staff to access many University services.

For a period of time SIS and Academic Information Systems (AIS) ran simultaneously while business processes for 2004 school year came to a close. During the transition to AIS, all records with data contained from SIS were incorporated into AIS and archived. Since 2005 SIS has been in a process of decommissioning. Now all archived SIS data is available and the old SIS mainframe will be handed over to the University of California Office of the President (UCOP).

Financial Aid implemented regulatory updates for 2005-2006. Undergraduate Admissions implemented online Statement of Intent to Register process, furthering our commitment to provide alternatives to paper-based process'.

Go Live 5 & 6
Financial Aid, Grading & Academic Advisement
Fall 2004/September and December

In September, Financial Aid enables PLUS processing, enrollment verification, WS feeds, PPS interfaces, UCSC scholarships, withdrawals, Title IV, reports, no-shows, and less-than-full-time reports. Student Financials rolls out loan entrance interviews and SHC insurance. Advising adds student lifecycle milestones. Student Records offers enrollment verifications and National Student Clearinghouse reporting.

Grading and Academic Advisement is be the focus of the last Go-Live in December and includes grading, transcripts, and academic standing processing. Financial Aid enables Satisfactory Academic Progress processing, final quarter processing, end of term reporting, and loan exit interviews. Student Financials rolls out Tax Payer Relief Act reporting, write-offs, and loan conversion to UC Loan Services.

Student Financials rolled out service indicators, account aging, late fees, refunds, AP interface, direct deposit, phone bills, tuition calc, 3rd party contracts, invoices, and waivers. Student Records offered enrollment verifications and National Student Clearinghouse reporting. This Go-Live also included holds, disbursements, an interface to housing, and anticipated aid in Financial Aid.

Student Records activated the Fall term with classes, enrollment and grading schemes, and set up self-service options for Enrollment and Schedule of Classes. Advising and Degree Audit rolled out Degree Audit for General Education and University Degree Requirements as well as Student Requirement Exceptions. In addition, this Go-Live included new options from Admissions including integration with FSA Atlas, deposits, and college assignments.

Financial Aid was the focus of the second Go-Live. Aid application processing for the 2004-05 academic year begun, as well as aid applications loaded into the system, student academic year budgets set, eligibility for financial assistance evaluated, verification documents requested, aid offers posted in the system and on the student portal, and offer letters generated and mailed to students. Some functionality for Student Financials was introduced in order to facilitate Financial Aid and Student Records activities.

Admissions introduced Admissions holds, enrollment deposits, detailed transfer credit and academic history. In addition, Student Financials rolled out cashiering and the interface to General Ledger. Student Records set up Residency determination (for tuition purposes).

Undergraduate admissions applications for the fall 2004 cycle were processed in the new Academic Information System. The Office of Admissions (undergraduate) recorded all decisions and managed application data in AIS. Online self-service became available for Fall 2004 applicants. Behind the scenes, Student Records brought up the catalogue, class schedules, and Schedule 25, the classroom facility scheduling software.